To follow highest standards of ethics and compliances while facilitating the trading by clients in securities in a fair and transparent manner, so as to contribute in creation of wealth for investors.
| S.No. | Activities | Expected Timelines |
| 1. | KYC entered into KRA System and CKYCR | 3 working days of account opening |
| 2. | Client Onboarding | Immediate, but not later than one week |
| 3. | Order execution | Immediate on receipt of order, but not later than the same day |
| 4. | Allocation of Unique Client Code | Before trading |
| 5. | Copy of duly completed Client Registration Documents to clients | 7 days from the date of upload of Unique Client Code to the Exchange by the trading member |
| 6. | Issuance of contract notes | 24 hours of execution of trades |
| 7. | Collection of upfront margin from client | Before initiation of trade |
| 8. | Issuance of intimations regarding other margin due payments | At the end of the T day |
| 9. | Settlement of client funds | First Friday/Saturday of the month / quarter as per Exchange preannounced schedule. |
| 10. | ‘Statement of Accounts’ for Funds, Securities and Commodities | Monthly basis |
| 11. | Issuance of retention statement of funds/commodities | 5 days from the date of settlement |
| 12. | Issuance of Annual Global Statement | 30 days from the end of the financial year |
| 13. | Investor grievances redressal | 21 days from the receipt of the complaint |
| DOs | DON’Ts |
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Additionally, Investors may refer to Dos and Don’ts issued by MIIs on their respective websites from time to time.
The process of investor grievance redressal is as follows:
| 1. | Investor complaint/Grievances | Investor can lodge complaint/grievance against stock broker in the following ways: Mode of filing the complaint with stock broker Investor can approach the Stock Broker at the designated Investor Grievance e-mail ID of the stock broker. The Stock Broker will strive to redress the grievance immediately, but not later than 21 days of the receipt of the grievance Mode of filing the complaint with stock exchanges
Two level review for complaint/grievance against stock broker:
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| 2. | Online Dispute Resolution (ODR) platform for online Conciliation and Arbitration | If the Investor is not satisfied with the resolution provided by the Market Participants, then the Investor has the option to file the complaint/ grievance on SMARTODR platform for its resolution through online conciliation or arbitration. |
| 3. | Steps to be followed in ODR for Review, Conciliation and Arbitration |
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Following steps are carried out by Stock Exchange for benefit of investor, in case stock broker defaults:
Following information is available on Stock Exchange website for information of investors:
Towards making Indian Securities Market - Transparent, Efficient, & Investor friendly by providing safe, reliable, transparent and trusted record keeping platform for investors to hold and transfer securities in dematerialized form.
To hold securities of investors in dematerialized form and facilitate its transfer, while ensuring safekeeping of securities and protecting interest of investors.
To provide timely and accurate information to investors with regard to their holding and transfer of securities held by them.
To provide the highest standards of investor education, investor awareness and timely services so as to enhance Investor Protection and create awareness about Investor Rights.
A Depository is an organization which holds securities of investors in electronic form. Depositories provide services to various market participants - Exchanges, Clearing Corporations, Depository Participants (DPs), Issuers and Investors in both primary as well as secondary markets. The depository carries out its activities through its agents which are known as Depository Participants (DP). Details available on the link [https://www.cdslindia.com/DP/dplist.aspx ].
| Sr. no. | Brief about the Activity / Service | Expected Timelines for processing by the DP after receipt of proper documents |
| 1. | Dematerialization of securities | 7 days |
| 2. | Rematerialization of securities | 7 days |
| 3. | Mutual Fund Conversion Destatementization | 5 days |
| 4. | Re-conversion / Restatementisation of Mutual fund units | 7 days |
| 5. | Transmission of securities | 7 days |
| 6. | Registering pledge request | 15 days |
| 7. | Closure of demat account | 30 days |
| 8. | Settlement Instruction | For T+1 day settlements, Participants shall accept instructions from the Clients, in physical form up to 4 p.m. (in case of electronic instructions up to 6.00 p.m.) on T day for pay-in of securities. For T+0 day settlements, Participants shall accept EPI instructions from the clients, till 11:00 AM on T day. Note: ‘T’ refers ‘Trade Day’ |
| Sr. no. | Type of Activity /Service | Brief about the Activity / Service |
| 1. | Value Added Services | Depositories also provide value added services such as
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| 2. | Consolidated Account statement (CAS) | CAS is issued 10 days from the end of the month (if there were transactions in the previous month) or half yearly (if no transactions). |
| 3. | Digitalization of services provided by the depositories | Depositories offer below technology solutions and e-facilities to their demat account holders through DPs:
and here
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(1) The Process of investor grievance redressal
| 1. | Investor Complaint/ Grievances | Investor can lodge complaint/ grievance against the Depository/DP in the following ways:
The complaints/ grievances lodged directly with the Depository shall be resolved within 30 days. |
| 2. | Online Dispute Resolution (ODR) platform for online Conciliation and Arbitration | If the Investor is not satisfied with the resolution provided by DP or other Market Participants, then the Investor has the option to file the complaint/ grievance on SMARTODR platform for its resolution through by online conciliation or arbitration. |
| 3. | Steps to be followed in ODR for Review, Conciliation and Arbitration |
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| Sr. No. | Type of special circumstances | Timelines for the Activity / Service |
| 1 |
| Client will have a right to transfer all its securities to any other Participant of its choice without any charges for the transfer within 30 days from the date of intimation by way of letter/email. |
For Do’s and Don’ts please refer to the link
For rights, please refer to the link
For responsibilities, please refer to the link
To implement diligently researched customised investment strategies which help investors meet their long-term financial goals in a risk appropriate manner.
To ensure that the Portfolio Management Services industry provides a viable investment avenue for wealth creation by adopting high levels of skill, integrity, transparency and accountability.
| Sr.No. | Service / Activity | Timeline |
| 1 | Opening of PMS account (including demat account) for residents | 7 days from receipt of all requisite documents from the client, subject to review of the documents for accuracy and completeness by portfolio manager and allied third party service providers as may be applicable. |
| 2 | Opening of PMS account (including demat account) for non-individual clients. | 14 days from receipt of all requisite documents from the client, subject to review of the documents for accuracy and completeness by portfolio manager and allied third party service providers as may be applicable. |
| 3 | Opening of PMS account (including demat account, bank account and trading account) for non-resident clients. | 14 days from receipt of all requisite documents from the client, subject to review of the documents for accuracy and completeness by portfolio manager and allied third party service providers as may be applicable. |
| 4 | Registration of nominee in PMS account and demat account. | Registration of nominee should happen along with account opening, therefore turnaround time should be same as account opening turnaround time. |
| 5 | Modification of nominee in PMS account and demat account. | 10 days from receipt of requisite nominee modification form, subject to review of the documents for accuracy and completeness by portfolio manager and allied third party service providers as may be applicable. |
| 6 | Uploading of PMS account in KRA and CKYC database. | 10 days from date of account opening (Portfolio Manager may rely on the custodian for updating the same) |
| 7 | Whether portfolio manager is registered with SEBI, then SEBI registration number. | At the time of client signing the agreement; this information should be a part of the account opening form and disclosure document. |
| 8 | Disclosure about latest networth of portfolio manager and total AUM. |
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| 9 | Intimation of type of PMS account – discretionary. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 10 | Intimation of type of PMS account – non discretionary. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 11 | Intimation to client what discretionary account entails and powers that can be exercised by portfolio manager. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 12 | Intimation to client what non-discretionary account entails and powers that can be exercised by portfolio manager. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 13 | Copy of executed PMS agreement sent to client. | Within 3 days of client request. |
| 14 | Frequency of disclosures of available eligible funds. | All details regarding client portfolios should be shared quarterly (point 26). |
| 15 | Issuance of funds and securities balance statements held by client. | This data should be shared on a quarterly basis or upon client request. |
| 16 | Intimation of name and demat account number of custodian for PMS account. | Within 3 days of PMS and demat account opening. |
| 17 | Conditions of termination of contract. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 18 | Intimation regarding PMS fees and modes of payment or frequency of deduction. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 19 | POA taken copy providing to client. | Within 3 days of client request. |
| 20 | Intimation to client about what all transactions can portfolio manager do using PoA | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 21 | Frequency of providing audited reports to clients. | Annual. |
| 22 | Explanation of risks involved in investment. | At the time of client signing the agreement; this information should be a part of the account opening form. |
| 23 | Intimation of tenure of portfolio investments. | Indicative tenure should be disclosed at the time of client signing the agreement; this information should be a part of the account opening form. |
| 24 | Intimation clearly providing restrictions imposed by the investor on portfolio manager. | Negative list of securities should be taken from the client at the time of client signing the agreement; this information should be a part of the account opening form. |
| 25 | Intimation regarding settling of client funds and securities. | Settlement of funds and securities is done by the Custodian. The details of clients’ funds and securities should be sent to the clients in the prescribed format not later than on a quarterly basis. |
| 26 | Frequency of intimation of transactions undertaken in portfolio account. | Not later than on a quarterly basis or upon clients' request. |
| 27 | Intimation regarding conflict of interest in any transaction. | The portfolio manager should provide details of related party transactions and conflict of interest in the Disclosure Document which should be available on website of portfolio manager at all times. |
| 28 | Timeline for providing disclosure document to investor. | The latest disclosure document should be provided to investors prior to account opening and the latest disclosure documents should be available on website of portfolio manager at all times. |
| 29 | Intimation to investor about details of bank accounts where client funds are kept. | Within 3 days of PMS and demat account opening. |
| 30 | Redressal of investor grievances. | Within 21 days, subject to all the information required to redress the complaint is provided by the complainant to the portfolio manager |
Notes:;
Invest with knowledge & safety.
very investor should be able to invest in right investment products based on their needs, manage and monitor them to meet their goals, access reports and enjoy financial wellness.
Investor can lodge complaint/grievance against Investment Adviser in the following ways:
Mode of filing the complaint with investment adviser
In case of any grievance / complaint, an investor may approach the concerned Investment Adviser who shall strive to redress the grievance immediately, but not later than 21 days of the receipt of the grievance.
Mode of filing the complaint on SCORES or with Investment Adviser Administration and Supervisory Body (IAASB)
With regard to physical complaints, investors may send their complaints to:
Office of Investor Assistance and Education,
Securities and Exchange Board of India,
SEBI Bhavan, Plot No. C4-A, ‘G’ Block,
Bandra-Kurla Complex, Bandra (E),
Mumbai - 400 051
Data for the month ending -_____________
| Sr. No. | Received from | Pending at the end of month | Received | Resolved * | Total Pending # | Pending complaints > 3months | Average Resolution time^ (in days) |
| 1 | Directly from Investors | ||||||
| 2 | SEBI (SCORES) | ||||||
| 3 | Other Sources (if any) | ||||||
| Grand Total |
Number of complaints received during month against the IA due to impersonation by some other entity:
Note: In case of any complaints received against the IA due to impersonation of the IA by some other entity, the IA may adjust the number of such complaints from total number of received/resolved complaints while preparing the above table. Further, IA must close such impersonation related complaints after following the due process as specified by SEBI/ IAASB.
* Inclusive of complaints of previous months resolved in the current month.
# Inclusive of complaints pending as on the last day of the month.
^ Average Resolution time is the sum total of time taken to resolve each complaint in days, in the current month divided by total number of complaints resolved in the current month.
Trend of monthly disposal of complaints
Sr. No.
|
Month
|
Carried forward from previous month
|
Received
|
Resolved*
|
Pending#
|
| 1 | April, YYYY | ||||
| 2 | May, YYYY | ||||
| 3 | June, YYYY | ||||
| 4 | …………….. | ||||
| 5 | March, YYYY | ||||
| Grand Total |
* Inclusive of complaints of previous months resolved in the current month.
# Inclusive of complaints pending as on the last day of the month
Trend of annual disposal of complaints
Sr. No.
|
Year
|
Carried forward from previous year
|
Received
|
Resolved*
|
Pending#
|
| 1 | 2021-22 | ||||
| 2 | 2022-23 | ||||
| 3 | 2023-24 | ||||
| 4 | 20XX-XX | ||||
| Grand Total |
* Inclusive of complaints of previous years resolved in the current year.
# Inclusive of complaints pending as on the last day of the year.
Invest with knowledge & safety.
Every investor should be able to invest in right investment products based on their needs, manage and monitor them to meet their goals, access reports and enjoy financial wellness.
Investor can lodge complaint/grievance against Research Analyst in the following ways:
Mode of filing the complaint with research analyst
In case of any grievance / complaint, an investor may approach the concerned Research Analyst who shall strive to redress the grievance immediately, but not later than 21 days of the receipt of the grievance.
Mode of filing the complaint on SCORES or with Research Analyst Administration and Supervisory Body (RAASB)
With regard to physical complaints, investors may send their complaints to:
Office of Investor Assistance and Education,
Securities and Exchange Board of India,
SEBI Bhavan, Plot No. C4-A, ‘G’ Block,
Bandra-Kurla Complex, Bandra (E),
Mumbai - 400 051
Data for the month ending -_____________
| Sr. No. | Received from | Pending at the end of last month | Received | Resolved * | Total Pending # | Pending complaints > 3months | Average Resolution time^ (in days) |
| 1 | Directly from Investors | ||||||
| 2 | SEBI (SCORES) | ||||||
| 3 | Other Sources (if any) | ||||||
| Grand Total |
Number of complaints received during month against the RA due to impersonation by some other entity:
Note: In case of any complaints received against the RA due to impersonation of the RA by some other entity, the RA may adjust the number of such complaints from total number of received/resolved complaints while preparing the above table. Further, RA must close such impersonation related complaints after following the due process as specified by SEBI/ RAASB.
* Inclusive of complaints of previous months resolved in the current month.
# Inclusive of complaints pending as on the last day of the month.
^ Average Resolution time is the sum total of time taken to resolve each complaint in days, in the current month divided by total number of complaints resolved in the current month.
Trend of monthly disposal of complaints
Sr. No.
|
Month
|
Carried forward from previous month
|
Received
|
Resolved*
|
Pending#
|
| 1 | April, YYYY | ||||
| 2 | May, YYYY | ||||
| 3 | June, YYYY | ||||
| 4 | …………….. | ||||
| 5 | March, YYYY | ||||
| Grand Total |
* Inclusive of complaints of previous months resolved in the current month.
# Inclusive of complaints pending as on the last day of the month
Trend of annual disposal of complaints
Sr. No.
|
Year
|
Carried forward from previous year
|
Received
|
Resolved*
|
Pending#
|
| 1 | 2021-22 | ||||
| 2 | 2022-23 | ||||
| 3 | 2023-24 | ||||
| 4 | 20XX-XX | ||||
| Grand Total |
* Inclusive of complaints of previous years resolved in the current year.
# Inclusive of complaints pending as on the last day of the year.